4 Tips for Writing a Thank You Card


Writing a thank you card is a great way to express your gratitude. While it may be easier to send an email or text message, sending a handwritten card will make more of an impact. Make someone feel special by writing them a handwritten thank you card. Our tips below will help you express your gratitude.

Need a thank you card? Check out our easy-to-print templates here.

Handwrite Your Message

Don’t underestimate the impact a handwritten card can have on someone. The time and effort it takes to write your thank you message in a card is well worth it. The person receiving it will appreciate your effort, and will be more likely to remember your sentiment. If you have bad handwriting, you can always practice writing your message on a scrap sheet of paper before writing it on a thank you card.

Be Sincere and Keep Your Message Simple

Express gratitude in a way that is genuine. Make sure your words convey just how much their kind gesture meant to you. You can explain the reasons why their thoughtfulness made such an impact. If someone gave you a gift, be sure to include what you plan to do with the gift in the message you write.

Be specific on what you’re thanking them for. A simple “thank you” doesn’t always imply what you are expressing gratitude about. Make sure you also choose the right closing phrase for your card. It may be formal or informal based on the relationship you have with the person. Some more formal and simple options are “Regards”, “Sincerely”, and “Best”. “Warm Regards”,” With Appreciation”, and “Best Wishes” are great options for a slightly less formal tone.

Reiterate Your Thanks

Be sure to thank the person again at the end of your message. It may seem redundant, but closing with a simple “thanks again” or “thank you” can help emphasize your gratitude. You don’t want to over-thank someone either. Express your gratitude in a way that won’t make the person you’re writing feel uncomfortable.

Write It Sooner Rather Than Later

Don’t wait too long to write your thank you cards. There is etiquette on how long is too long. For example, it’s generally accepted that thank you cards for wedding gifts should be sent no later than three months after your honeymoon. For acts of kindness that are more spontaneous, aim for sending it within the first 48 hours. Even if it slipped your mind and it’s six months later, your tardy thank you card will be appreciated.

We hope our tips will help you write your next thank you card. For more tips, subscribe to our newsletter and receive tips and inspirations delivered to your inbox monthly. We recommend printing our thank you cards on Hammermill® Premium Color Copy Cover 100LB. printer paper.

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Thank You Cards